Fall 2007 Newsletter

A few of the specific responsibilities of the Community Relations Department include:

·       Cool Springs Historic House – restoration/supervision
·       Interstate Interchanges – landscaping/ maintenance
·       New Residents Informational Packets
·       Town Center Way – maintenance
·       Boiling Spring Academy – restoration/supervision
·       Boiling Spring Academy Education Programs
·       Concerts in the Park
·       July 4^th Celebration
·       Eddy Arnold Amphitheater & Roof – design
·       Fundraising – restoration/historic projects, concerts in the park
·       Historic Brentwood Commission – City Board
·       Government access Cable Channel 19
·       Community Guide
·       City Signage – wayfinding/city limits
·       Brentwood Gateway Entrance Project
·       Historic Preservation Plan
·       Interpretive Signage on Bikeway
·         Sewer Petitions
·         911 Referendum Committee
·       All City Historic Areas – supervision/maintenance
·         NES Substation Committee
·       Street Banners
·       Brentwood Historical Society – volunteer organization
·       Historic Brentwood Video
·       City Newsletter
·       ‘A Day in Brentwood’s Past’ School Program
·       City Informational Brochures
·       Brentwood Tree Committee
·       Adopt-a-Mile Program
·       City Christmas Decorations & Christmas Tree
·       Coordinate City Volunteer Programs
·       Arbor Day
·       City Wide Christmas Luminaries
·       Annexations – citizen requested
·       Brentwood 2020 plan – volunteer liaison

The purpose of the Community Relations Department is to perform administrative/managerial functions associated with the planning, organization and implementation of various public relations activities designed to increase public awareness and understanding of City projects, programs, services and policies, and to promote citizen participation and volunteerism in City government.  Duties and responsibilities include acting as a public information officer; representing the City at various functions/events; planning/coordinating activities and events; developing informational materials; preparing news releases/information; and responding to citizens' requests for information.

Some of the general responsibilities of this position include:

• Acts as a public information officer, representing City government to community individuals/organizations; serves as a staff liaison between the City and other entities as requested.
• Supervises/coordinates activities in the historic area of city parks; oversees continued refurbishing and maintenance of City's historic facilities.
• Compiles/edits semi-annual newsletter to citizens; generates news items and news releases as appropriate.
• Researches, organizes, and develops various materials for public information/education.
• Plans/coordinates various functions, special events, seasonal activities, receptions, etc.
• Coordinates volunteer work by citizens.
• Coordinates community relations and informational needs for other departments as required.
• Attends meetings, ceremonies, conferences, etc., as a representative of the City.
• Assists in preparation of annual budgets as appropriate (e.g., Community Relations Department, Historic Preservation Area).
• Prepares and/or generates routine correspondence, letters, memoranda, forms, reports and other documents.
• Prepares departmental files; maintains file system of departmental records.
• Provides information; takes/relays web messages and/or phone calls to appropriate personnel.
• Responds to routine requests for information from officials, members of the staff, the public or other individuals; responds to citizen complaints.
• Uses knowledge of various software programs to operate a computer in an effective and efficient manner.
• Keeps abreast of new trends/advances in the profession; maintains professional affiliations; reads professional literature; attends workshops and training sessions as appropriate.

                                                         KNOWLEDGE OF JOB

Has thorough knowledge of the policies, procedures, and activities of the City and Community Relations Department practices as they pertain to the performance of duties relating to the job of Community Relations Director.  Has thorough knowledge of Community Relations Department practices as necessary in the completion of daily responsibilities.  Knows how to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the department.  Knows how to keep abreast of any changes in policy, methods, computer operations, equipment needs, etc. as they pertain to departmental operations and activities.  Is able to effectively communicate and interact with supervisors, members of the general public and all other groups involved in the activities of the department.  Is able to assemble information and make written reports and documents in a concise, clear and effective manner.  Has good organizational, human relations, and technical skills.  Is able to use independent judgment and work with little direct supervision when necessary. Has the ability to comprehend, interpret, and apply regulations, procedures, and related information.  Has comprehensive knowledge of the terminology, principles, and methods utilized within the department.  Has the mathematical ability to handle required calculations.  Is knowledgeable and proficient with computers.  Is able to read, understand and interpret financial reports and related materials.