The purpose of this job is to assist the City Manager in various executive/managerial functions associated with managing the operations of all City departments. Specific duties and responsibilities include planning and directing the personnel function of the City; formulating the six-year capital improvements program budget; serving as staff representative for regional transportation planning activities; and serving as Acting City Manager in the City Manager's absence.

Essential Duties and Responsibilities

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Serves as Acting City Manager in the City Manager's absence.

Participates with the City Manager and Finance Director in the annual budget review process for departmental operations.

Oversees the formulation of the City’s six-year capital improvements program budget on an annual basis for submission to the City Commission for consideration and approval.

Coordinates local and regional transportation planning activities for the City. Serves as the staff representative to the Metropolitan Planning Organization (MPO).

Plans, organizes and directs the centralized personnel and human resource activities of the City. Supervises, directs, and evaluates assigned staff, handling employee concerns and problems, assigning work, counseling, and recommending disciplinary and other personnel actions. Prepares annual non-routine work program.

Oversees recruitment, interviews, screening and selection of new employees for all city departments, such as receiving applications; scheduling and/or participating in interviews; conducting employment verifications and background checks; scheduling and/or conducting applicable testing; recommending new hires; and conducting employee orientation activities.

Administers all benefit plans such as insurance plans, pension plans, cafeteria plans, etc.; solicits proposals from potential vendors; reviews/recommends plan administrators/benefits; coordinates benefit-related problem resolution; educates employees; communicates information concerning status of benefits. Prepares staff recommendations for changes in the scope of coverage and expenditure requirements for the annual budget.

Coordinates workers compensation program activities; receives/reviews documentation and forwards as appropriate; maintains records; works with department heads and supervisors to ensure compliance with legal requirements.

Develops, coordinates, and/or administers employee training programs.

Coordinates risk management activities; organizes/evaluates safety programs; maintains records.

Oversees departmental compliance with the Personnel rules and regulations and other legal/regulatory requirements; makes recommendations for revisions as needed; works to ensure compliance to rules and regulations by City employees.

Oversees the effective communication of personnel related information and policies to employees, such as preparing/distributing written information, speaking at employee meetings, posting information in appropriate locations, providing individual counseling/assistance, responding to grievances, etc. Coordinates publication of monthly employee newsletter.

Represents the City in personnel-related legal issues or at hearings, court sessions, depositions, etc.; prepares legal research, maintains documentation/files related to potential legal issues.

Coordinates employee performance evaluation program; monitors written evaluations schedules with department heads to ensure compliance with minimum standards; performs follow-up activities as needed.

Maintains and coordinates the updating of employee job descriptions and the collection of salary classification/compensation data; provides annual recommendations for adjustments to the classification/pay plan; conducts and/or participates in salary/benefit surveys.

Oversees the filing system for personnel records including proper safekeeping.

Coordinates personnel-related compliance with requirements of Americans with Disabilities Act; arranges for accommodations for disabled employees.

Serves as United Way Campaign Coordinator; prepares/distributes information; coordinates activities.

Plans/coordinates employee events/activities such as banquets, picnics, or other activities.

Serves on special committees and/or attends meetings as directed or as appropriate.

Interacts with media on special projects and personnel related activities.

Responds to written and verbal requests for information and complaints from citizens/customers, officials, employees, members of the staff, the public or other individuals. This includes providing information, researching problems, answering and initiating phone calls, relaying calls to appropriate personnel, etc.

Prepares and/or generates routine correspondence, letters, memoranda, e-mail, forms, reports and other documents via personal computer.

Uses knowledge of various software programs to operate a computer in an effective and efficient manner.

Maintains a comprehensive, current knowledge and awareness of laws/regulations pertaining to all aspects of city management and personnel activities; maintains professional affiliations; reads professional literature; attends workshops and training sessions as appropriate.

Performs other duties as required.

Bachelor's Degree in Public Administration, Business Administration, or related field required (Master's Degree preferred), with five or more years experience at the senior management level in local government, including personnel administration, (or related); or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of automated office machines which includes a computer, printer, facsimile machine, copy machine, calculator, telephone, etc. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for sedentary work.

DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, technical, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability of speaking and/or signaling people to convey or exchange administrative information. Includes giving assignments and/or directions to co-workers or assistants.

LANGUAGE ABILITY: Requires the ability to read a variety of informational documentation, directions, instructions, and methods and procedures related to the job of Assistant City Manager. Requires the ability to write reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and a well-modulated voice.

INTELLIGENCE: Requires the ability to learn and understand basic to complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to the job of Assistant City Manager.

VERBAL APTITUDE: Requires the ability to record and deliver information to supervisors and officials; to explain procedures and policies; and to follow verbal and written instructions, guidelines and objectives.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; determine time and weight; and utilize statistical inference.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment.

MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using automated office equipment.

MANUAL DEXTERITY: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: May require the ability to differentiate colors and shades of color.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people (i.e. staff, supervisors, general public, and officials) beyond giving and receiving instructions such as in interpreting departmental policies and procedures. Must be adaptable to performing under moderate stress when confronted with an emergency related to the job of Assistant City Manager.

PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear).

Has extensive knowledge of the policies, procedures, and activities of the City and Administrative practices as they pertain to the performance of duties relating to the job of Assistant City Manager. Has extensive knowledge of Administrative practices, including personnel administration, as necessary in the completion of daily responsibilities. Knows how to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the position. Is able to develop and implement long-term goals for the position and city to promote effectiveness and efficiency. Knows how to keep abreast of any changes in policy, methods, computer operations, equipment needs, etc. as they pertain to city operations and functions. Is able to effectively communicate and interact with subordinates, supervisor, officials, members of the general public and all other groups involved in the activities of the position. Is able to assemble information and make written reports and documents in a concise, clear and effective manner. Has good organizational, management, human relations, and technical skills. Is able to use independent judgment and discretion in supervising subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems. Has the ability to comprehend, interpret, and apply regulations, procedures, and related information. Has comprehensive knowledge of the terminology, principles, and methods utilized within the City. Has the mathematical ability to handle required calculations using percentages and decimals. Is knowledgeable and proficient with computers. Is able to read, understand and interpret financial reports and related materials.

The City of Brentwood is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Signatures below indicate the receipt and review of this job description by the employee assigned to the job and the immediate supervisor.