Personnel Director

Job Title:	Personnel Director	Department:	Administration
Pay Grade	Variable	Reports To:	City Manager

Purpose of Job

The purpose of this job is to perform administrative/managerial functions associated with the development, coordination and administration of all aspects of the City's personnel functions, to include recruitment/retention, staffing, compensation, benefits, employee relations and risk management. Duties and responsibilities include recruiting/selecting new employees; administering all benefit plans; coordinating workers compensation program activities; developing training programs; representing the City in personnel-related legal situations; providing counseling on employment matters; developing/maintaining documentation, rules and regulations; and maintaining an awareness of legal/governmental requirements pertaining to personnel functions.

Essential Duties and Responsibilities

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff, handling employee concerns and problems, assigning work, counseling, and recommending disciplinary and other personnel actions.

Recruits, interviews, screens and participates in selection of new employees for all city departments, to include receiving applications; interviewing candidates; conducting employment verifications and background checks; scheduling and/or conducting applicable testing; selecting/recommending new hires; and conducting orientation activities.

Administers all benefit plans to include insurance plans, pension plans, cafeteria plans, etc.; solicits proposals from potential vendors; reviews/recommends plan administrators/benefits; coordinates benefit-related problem resolution; educates employees; communicates information concerning status of benefits.

Coordinates workers compensation program activities; receives/reviews documentation and forwards as appropriate; maintains records; works to ensure compliance with legal requirements.

Coordinates personnel-related compliance with requirements of Americans with Disabilities Act; arranges for accommodations for disabled employees.

Coordinates risk management activities; organizes/evaluates safety programs; maintains records.

Serves as United Way Campaign Coordinator; prepares/distributes information; coordinates activities.

Develops, coordinates, and/or administers employee training programs.

Plans/coordinates employee events/activities such as banquets, picnics, or other activities.

Develops/maintains departmental rules and regulations, incorporating legal/regulatory requirements; makes recommendations for revisions; works to ensure compliance to rules and regulations by City and by employees.

Represents the City in personnel-related legal issues or at hearings, court sessions, etc.; prepares/maintains documentation/files related to potential legal issues.

Communicates information to employees, to include organizing/preparing information, distributing information, speaking at employee meetings, posting information in appropriate locations, providing individual counseling/assistance, responding to grievances, etc.

Coordinates performance evaluation administration; schedules evaluations; analyzes written evaluations and forwards as appropriate; performs follow-up activities.

Participates in planning/preparing annual budget for departmental operations and City health insurance program.

Orders departmental services/supplies; reviews/approves invoices, following established budgetary guidelines.

Compiles employment classification/compensation data; reviews for adherence to program guidelines; conducts and/or participates in salary/benefit surveys.

Coordinates publication of monthly employee newsletter and/or other printed communications; generates news articles.

Prepares and/or generates routine correspondence, letters, memoranda, forms, reports and other documents via computer and/or typewriter.

Prepares departmental files; maintains file system of departmental records.

Answers the telephone; provides information; takes and relays messages and/or directs calls to appropriate personnel; returns calls as necessary.

Responds to routine requests for information from officials, employees, members of the staff, the public or other individuals.

Maintains a comprehensive, current knowledge and awareness of laws/regulations pertaining to all aspects of personnel activities; maintains professional affiliations; reads professional literature; attends workshops and training sessions as appropriate.

Uses knowledge of various software programs to operate a computer in an effective and efficient manner

Additional Job Functions

Performs other duties as required.

Minimum Training and Experience Required to Perform Essential Job Functions

Bachelor's Degree in Personnel/Human Resources, Psychology, Public or Business Administration required, with extensive experience in personnel management and public relations administration, preferably within a local government (or related); or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED

TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS: Must be physically able to operate a variety of automated office machines which includes a computer, printer, facsimile machine, copy machine, calculator, telephone, etc. Must be able to use body members to work, move or carry objects or materials. Must be able to exert up to twenty pounds of force occasionally, and/or up to ten pounds of force frequently. Physical demand requirements are at levels of those for sedentary work.

DATA CONCEPTION: Requires the ability to compare and or judge the readily observable functional, technical, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.

INTERPERSONAL COMMUNICATION: Requires the ability of speaking and/or signaling people to convey or exchange administrative information. Includes giving assignments and/or directions to co-workers or assistants.

LANGUAGE ABILITY: Requires the ability to read a variety of informational documentation, directions, instructions, and methods and procedures related to the job of Personnel Director. Requires the ability to write reports with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with poise, voice control, and confidence using correct English and a well-modulated voice.

INTELLIGENCE: Requires the ability to learn and understand basic to complex principles and techniques; to make independent judgments in absence of supervision; to acquire knowledge of topics related to the job of Personnel Director.

VERBAL APTITUDE: Requires the ability to record and deliver information to supervisors and officials; to explain procedures and policies; and to follow verbal and written instructions, guidelines and objectives.

NUMERICAL APTITUDE: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; determine percentages; determine time and weight; and utilize statistical inference.

FORM/SPATIAL APTITUDE: Requires the ability to inspect items for proper length, width, and shape, visually with office equipment.

MOTOR COORDINATION: Requires the ability to coordinate hands and eyes in using automated office equipment.

MANUAL DEXTERITY: Requires the ability to handle a variety of items, office equipment, control knobs, switches, etc. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination.

COLOR DISCRIMINATION: May require the ability to differentiate colors and shades of color.

INTERPERSONAL TEMPERAMENT: Requires the ability to deal with people (i.e. staff, supervisors, general public, and officials) beyond giving and receiving instructions such as in interpreting departmental policies and procedures. Must be adaptable to performing under moderate stress when confronted with an emergency related to the job of Personnel Director.

PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear).

KNOWLEDGE OF JOB:

Has extensive knowledge of the policies, procedures, and activities of the City and Personnel Department practices as they pertain to the performance of duties relating to the job of Personnel Director. Has extensive knowledge of Personnel Department practices as necessary in the completion of daily responsibilities. Knows how to develop and administer operations and staff plans and objectives for the expedience and effectiveness of specific duties of the department. Is able to develop and implement long-term goals for the department to promote effectiveness and efficiency. Knows how to keep abreast of any changes in policy, methods, computer operations, equipment needs, etc. as they pertain to departmental operations and activities. Is able to effectively communicate and interact with subordinates, supervisors, members of the general public and all other groups involved in the activities of the department. Is able to assemble information and make written reports and documents in a concise, clear and effective manner. Has good organizational, management, human relations, and technical skills. Is able to use independent judgment and discretion in supervising subordinates including the handling of emergency situations, determining and deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems. Has the ability to comprehend, interpret, and apply regulations, procedures, and related information. Has comprehensive knowledge of the terminology, principles, and methods utilized within the department. Has the mathematical ability to handle required calculations using percentages and decimals. Is knowledgeable and proficient with computers. Is able to read, understand and interpret financial reports and related materials.

The City of Brentwood is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Signatures below indicate the receipt and review of this job description by the employee assigned to the job and the immediate supervisor.