About the House

Cool Springs House

Crockett Park
1490 Volunteer Parkway
Brentwood TN 37027
Map

FEES 

(Note: house closed Easter, Memorial Day, July 4th, Labor Day, Thanksgiving Day, Christmas Eve & Day; New Years Eve & Day) 

Rental fees include the exclusive use of the house and grounds.

TABLES The Cool Springs House provides the following tables:

                 17 - 8' x 30" wide        9 - 6' x 30" wide        2 - 4' x 30" wide        7 - triangular 30" x 30"

CHAIRS -  50 grey metal folding chairs are available for use with the rental of the house.

The renter is responsible for setting up tables and chairs and for returning these items to storage after use. 

KITCHEN features a refrigerator, stove, coffee maker, microwave, dishwasher and stainless steel prep table. The renter is responsible for providing caterer, linens and tableware. We do furnish a standard 13-gallon kitchen trash receptacle. If you should need more, you will need to provide these.

You are welcome to use the catering service of your choice. Please inform your caterer of our policies outlined in the Caterer Guidelines. Back to Top


CAPACITY

The first floor is designed to accommodate 70-80 persons for a seated dinner. For a standing reception event, the house will accommodate 125 persons. When using a tent, the maximum is 250 persons. Because the house is divided into rooms, an inside wedding ceremony would be limited to a small group (approximately 50) in order for everyone to be able to witness the ceremony. Outdoor ceremonies are held on the lawn or on the front porch. The second floor also provides a changing room for use during weddings for the bride and groom. A restroom is also available on the second floor.

The second floor also has a spacious conference room that will seat 30-35 persons for meetings. In addition to the conference room there is a sitting room, restroom and break room. The first floor may also be used for smaller business meetings. Click here for a floor plan of the house.  Back to Top

RESERVATION POLICIES

Individual dates can be booked no further than one year in advance.

Monthly or routine meetings which are rented for less than six (6) hour blocks can be booked no more than 30 days in advance.

To reserve a specific date, please view the calendar for availability. If the date is available, send an email with your requested date to gossetta@brentwood-tn.org. The date will then be put on "hold" for one week. You will receive an email confirmaiton of the hold. Within that week, you will need to submit the Rental Agreement and the Appendix A - Loss of Deposit form along with half of the rental fee. See fee schedule above. The form and money can be mailed to City of Brentwood, Attention: Cool Springs House,  5211 Maryland Way, Brentwood, TN  37027.

Damage deposit ($250.00) is refundable after each event if there is no damage to facility, furnishings, grounds, or violation of the terms in Appendix A - Loss of Deposit. This amount is subject to increase if the City Manager or his designee determines that a higher amount is warranted to protect the City.

A reservation is secured upon receipt of signed Rental Agreement and a deposit of one-half rental fee. Less than 6 hours requires full payment and no refund. We accept checks or cash. All checks should be made payable to City of Brentwood.

The balance of the rental fee, damage deposit and cleaning fee are due fourteen (14) days prior to the event. Failure to meet this payment schedule will be considered a cancellation with no refund.

The upstairs conference room will be locked during weddings and receptions.  Back to Top

Cleaning fee $75.00 each day rented and is a non-refundable fee. This fee covers the cleaning of the floors, bathrooms, etc.


CANCELLATION POLICY

We understand sometimes it becomes necessary to cancel a scheduled event. Please contact us as soon as possible when you need to cancel. We will return fifty (50) percent of the rental fee deposit if the renter cancels 45 days or more prior to the event. Cancellations within 45 days of the event will receive no refund.  Back to Top


GENERAL POLICIES

• A city representative may be on-site during the event.
• City does not provide personnel to coordinate or assist with the event.
• Renter must be at least 21 years old.
• Smoking is prohibited.
• Alcohol may only be used in accordance with the policy outlined in the Alcoholic Beverages Policy.
• No red or grape beverages may be served.
• Throwing rice, bird seed and/or confetti after weddings and receptions is prohibited (potpourri, rose petals, etc. are acceptable outside the house).
• The necessity of providing a security guard will be decided at the discretion of the city manager or his designee at the renter’s expense.
• Damage to the house or to any furnishings or other items must be reported to city representative. Any problems should be identified to the city representative at opening walk through.
• Because of the historic nature of the house and the furnishings, children’s events are limited to the outside grounds and patio area with access to the restrooms and kitchen. Sheltered picnic facilities are also available in city parks for such events subject to advance reservation.
• Moving of furniture without prior permission from staff is strictly prohibited due to the historic nature of the furnishings in the house. If furniture is requested to be moved, prior permission must be made with city representative. Damage deposit will be forfeited if this arrangement has not been approved prior to the event.
• All furniture must be protected when using live floras. See Florist Rules.
• No decorations (including wreaths, bows, or posters) may be attached to walls, woodwork, doors, windows or ceiling inside or outside of house.
• All trash must be placed in garbage bags and placed in the fenced area at the rear of the house.
• All personal and rented property must be out when use of house is completed (exceptions made only if prearranged with staff and these items must be out of the house and placed on the side brick patio).
• When bringing in and removing equipment from the house, use the kitchen door only.
• No parking or driving on the grass for any reason. (Deposit will be forfeited).
• Please leave the house as you found it. If you use the folding tables and chairs that are available at the house, make sure they are returned to where they were found.  Back to Top